Before applying online an applicant is required to have a scanned (digital) image of his/her photograph and signature as per the specifications given below:

Photograph Image :
  • Photograph must be a recent passport size colour picture.

  • Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.

  • Look straight at the camera with a relaxed face.

  • If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows.

  • If you have to use flash, ensure there's no "red-eye."

  • If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.

  • Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.

  • Size of file should be between 20kb - 50kb.

  • Ensure that the size of the scanned image is not more than 40KB. If the size of the file is more than 40 KB, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.

Signature Image :
  • The applicant has to sign on white paper with Blue/Black Ink pen.

  • The signature must be signed only by the applicant and not by any other person.

  • The signature will be used to put on the Attendance Sheet.

  • Candidates must ensure that the signature are identical throughtout the recruitment process at all stages and for places, If any variation is found between the signatures, the candidature is liable to be cancelled.

  • Size of file should be between 10kb - 50kb.

  • Ensure that the size of the scanned image is not more than 20kb.

Scanning the photograph, signature and attachments:-
  • Set the scanner resolution to a minimum of 200 dpi (dots per inch).

  • Set Color to True Color.

  • File Size as specified above.

  • Crop the image in the scanner to the edge of the photograph/signature, then use the upload editor to crop the image to the final size (as specified above).

  • The image file should be JPG or JPEG format. An example file name is : image01.jpg or image01.jpeg Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.

Note: In case the face in the photograph or signature is not clear the applicant's application may be rejected.


Scanned photograph and signature must be saved in jpg/jpeg format by using „Save As‟ option in the File menu and size can be reduced below 50KB (photograph & signature) by using crop and then resize option (Please see point (i) & (ii) above for the pixel size) in the „Image‟ menu. Similar options are available in other photo editor also.

If the file size and format are not as prescribed, an error message will be displayed

Procedure for Uploading the Photograph and Signature
  • There will be separate links for uploading Photograph, Signature or certificate on registration page.

  • Click on the respective link Choose File Link.

  • Browse & Select the location where the Scanned Photo / Signature file has been saved.

  • Select the file by clicking on it.

  • Click the UPLOAD button Your Online Application will not be registered unless you upload your photo and signature as specified.

  • In case the face in the photograph or signature is unclear the applicant's application may be rejected.

  • Applicants are advised to take a printout of their system generated online application forms after registering.